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Click here to download the data request form - Fill in the "Data Request Form" - and email the completed form to helpdesk@live.uvi.edu 

Useful Definition: Please refer to the definitions below when requesting data. 

4-year Graduation Rate: The percentage of first-time, full-time Bachelor seeking students who enroll in the fall term immediately following high school graduation and earn their baccalaureate degree within four years.

6-year Graduation Rate: The percentage of first-time, full-time Bachelor seeking students who enroll in the fall term immediately following high school graduation and earn their baccalaureate degree within six years.

Census Date: Date(s) defined by the Institution on when to freeze files to capture students enrolled.

CIP / CIP Code: The Classification of Instructional Programs (CIP) provides a taxonomic scheme that supports the accurate tracking and reporting of fields of study and program completions activity

Clearinghouse Data: Data on enrollment dates, major, persistence, class level, etc. per term and student. Also can contain information on registration code/student type to denote transferred from/to. The Clearninghouse is an entity that can provide transcript data, graduation data, etc. to other universities and workforce employers. Prepped on regular schedule and sent to nationwide clearing house.

Cohort: A specific group of students established for tracking purposes. The most common cohort group is our first time, full time students.

Cohort Year: The year that a cohort of students begins attending college.

Completer: A student who receives a degree, diploma, certificate, or other recognized postsecondary credential. In order to be considered a completer, the degree/award must actually be conferred.

Completers within 150% of normal time: Students who completed their program within 150% of the normal (or expected) time for completion.

Credit Hour: A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other recognized postsecondary credential.

Degree/certificate-seeking students: Students enrolled in courses for credit who are seeking a degree, certificate, or other recognized postsecondary credential. This includes students who:
- received any type of federal financial aid, regardless of what courses they took at any time;
-received any state or locally based financial aid with an eligibility requirement that the student be enrolled in a degree, certificate, or transfer-seeking program; or
-obtained a student visa to study at a U.S. postsecondary institution
High school students also enrolled in postsecondary courses for credit are not considered degree/certificate- seeking.

Dual enrollment: Student who is enrolled in college courses while still enrolled in high school.

Fall Cohort: The group of students entering in the fall term established for tracking purposes. For the Graduation Rates component, this includes all students who enter an institution as full-time, first-time degree or certificate- seeking undergraduate students during the fall term of a given year.

First-Year Retention Rate: Based on "cohort" students; the amount of First-Time, Full-Time Bachelor Seeking who start in the fall semester and return to the university the following fall semester.

Full-Time Undergraduate Student: A student enrolled for 12 or more semester credits, or 12 or more quarter credits, or 24 or more clock hours a week each term.

Full-Time Graduate Student: A student enrolled for 9 or more semester credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that is considered full-time by the institution.

Full-time Doctor's degree - Professional practice - as defined by the institution.

First-time Student: A student who has no prior postsecondary experience (except as noted below) attending any institution for the first time at the undergraduate level. This includes students enrolled in academic or occupational programs. It also includes students enrolled in the fall term who attended college for the first time in the prior summer term, and students who entered with advanced standing (college credits or recognized postsecondary credential earned before graduation from high school).

Part-Time Student: Undergraduate: A student enrolled for either less than 12 semester or quarter credits, or less than 24 clock hours a week each term. Graduate: A student enrolled for less than 9 semester or quarter credits.

Programs of at least 2 years but less than 4 years: Programs requiring at least 2 years but less than 4 years of full-time equivalent college level work, including associate's degrees and programs that can be completed in at least 1,800 but less than 3,600 clock hours to obtain a degree, diploma, certificate, or other recognized postsecondary credential.

Programs of at least 4 years: Programs designed to be completed in at least 8 semesters or 12 quarters to obtain a degree, diploma, or other recognized postsecondary credential. Includes programs resulting in all bachelor's degrees and other baccalaureate level or equivalent degrees, as well as 5-year cooperative programs, and those programs in which the normal 4 years of work are designed to be completed in 3 years.

Programs of less than 2 years: Programs requiring less than 2 years of full-time equivalent college level work (4 semesters or 6 quarters) or less than 1,800 clock hours to obtain a degree, diploma, certificate, or other recognized postsecondary credential.

Retention rates: A measure of the rate at which students persist in their educational program at an institution, expressed as a percentage. For four-year institutions, this is the percentage of first-time bachelors (or equivalent) degree- seeking undergraduates from the previous fall who are again enrolled in the current fall. For all other institutions this is the percentage of first-time degree/certificate-seeking students from the previous fall who either re-enrolled or successfully completed their program by the current fall.

Transfer-in student: A student entering the reporting institution for the first time but known to have previously attended a postsecondary institution at the same level (e.g., undergraduate, graduate). This includes new students enrolled in the fall term who transferred into the reporting institution the prior summer term. The student may transfer with or without credit. For systems of coordinated institutions (multi-campus system), students are to be identified as transfer-in students upon entering an institution from another institution within the same coordinated system.