Welcome to the University of the Virgin Islands Facilities and Reservations webpage for the St. Thomas Campus. This page is designed to facilitate and expedite your room reservation request needs. The following locations are available for rent:
- Administration & Conference Center
- 1st Floor Conference Room Cost - $75 per hour Non-Profit, $125.00 per hour Government, $150 per hour Other Organizations
- 2nd Floor Conference Room
- John Brewers Bay Beach & Restroom Facility
- Chase Auditorium (in the School Business Building)
- B-101 (in the School of Business Building)
- T-101 (in the School of Education Building)
- T-103 (in the School of Education Building)
- T-213 (in the School of Education Building)
Effective IMMEDIATELY and until further notice the University has implemented a COVID-19 mandate for facilities rentals. All participants attending events at the University MUST be fully vaccinated. Please refer to facilities reservation form.
Facility Rental Forms
Facility rental forms can be printed and filled out or the forms can be filled out on your computer. Completed forms should be emailed to roomrequeststt@live.uvi.edu or faxed to 340.693.1175.
Most of our facilities are available from 8 am to 8 pm weekdays and weekends based on availability.
UVI faculty and staff wishing to reserve the ACC 1st or 2nd floor conference rooms should email their request(s) to roomrequeststt@live.uvi.edu.. Request made by extenal groups MUST be submitted two (2) weeks prior to the event. All remaining room requests must be completed online via the myCampus portal. Simply click on the EMS icon located in the launchpad section. Enter your network credentials and enter and submit your reservation request. Confirmation is based on availability and capacity.
Click here to see our facilities photo gallery.
Hours of operation are Monday-Friday, 8:30 am to 4:30 pm.
Facility Description
Administration & Conference Center (ACC)
The Administration & Conference Center (ACC) on the St. Thomas Campus has two conference rooms available for conferences or meetings. The ACC 1st floor conference room can be setup in various styles such as:
- Classroom (table and chairs-maximum capacity of 50 persons)
- Theatre style (chairs only - maximum capacity of 140 persons)
- U shaped (tables and chairs-maximum capacity of 30 persons)
- Boardroom style (tables and chairs -maximum capacity of 30 persons)
The ACC 1st floor conference room can be divided into two separate rooms upon request. Please note that separating the room will reduce the number of persons for the requested room style setup. A computer, projector, microphones and video-conference capabilities are available for use. The room is equipped to connect to the Albert A. Sheen campus, the US mainland and other parts of world. Requests for connection to the US mainland and other parts of the world should be submitted at least one week prior to the scheduled event.
Due to limited parking at the ACC building, conferences and meetings with attendees of 20 or more participants will be assigned a designated parking location and will be charged a mandatory shuttle fee. The shuttle fee will be assessed based on the number of attendees.
The second floor conference room can accommodate a maximum of 20 individuals. There is a standard setup of a conference table and chairs. There is a computer, projector and a polycom conference phone available however video-conference capabilities are currently not available.
John Brewers Bay Beach
The John Brewers Bay Beach (JBB) is available for parties and other special events. There is a restroom and shower facility on site. Activities held on the beach are not permitted past 6:00 pm. Approved beach activities include:
- Wedding Ceremonies - site fee of $100.00
- Beach Parties - 20 to 50 individuals - $50.00 and a refundable deposit of $100.00
- 51 to 100 individuals - $100 and a refundable deposit of $150.00
- 101 to 200 individuals - $200.00 and a refundable deposit of $200.00
- Deposits should be submitted separately from facility payment. Cash and checks only are accepted for deposits.
Chase Auditorium (B-110)
Chase Auditorium (B-110) is a theater style video-conference classroom located in the School of Business on the upper camps. Chase Auditorium can accommodate eighty (80) individuals. The room has a projector, computer, microphones and a dvd player. Chase Auditorium can connect to the Albert A. Sheen Campus, the US mainland and other parts of the world. Requests for connection to the US mainland and other parts of the world should be submitted at least one week prior to the scheduled event.
Availability of Chase Auditorium is based on the academic class schedule.
Absolutely NO food is allowed in Chase Auditorium.
B-101
B-101 is a theater style video-conference classroom located in the School of Business on the upper camps. B-101 can accommodate twenty (20) individuals. The room has a projector, computer, microphones and a dvd player. B-101 can connect to the Albert A. Sheen Campus, the US mainland and other parts of the world. Requests for connection to the US mainland and other parts of the world should be submitted at least one week prior to the scheduled event.
Availability of B-101 is based on the academic class schedule.
Absolutely
NO food is allowed in B-101.
T-101
T-101 is a theater style video-conference classroom located in the School of Education on the upper camps. T-101 can accommodate forty (40) individuals. The room has a projector, computer, microphones and a dvd player. T-101 can connect to the Albert A. Sheen Campus, the US mainland and other parts of the world. Requests for connection to the US mainland and other parts of the world should be submitted at least one week prior to the scheduled event.
Availability of T-101 is based on the academic class schedule.
Absolutely
NO food is allowed in T-101.
T-103
T-103 is a theater style video-conference classroom located in the School of Education on the upper camps. T-103 can accommodate forty (30) individuals. The room has a projector, computer, microphones and a dvd player. T-103 can connect to the Albert A. Sheen Campus, the US mainland and other parts of the world. Requests for connection to the US mainland and other parts of the world should be submitted at least one week prior to the scheduled event.
Availability of T-103 is based on the academic class schedule.
Absolutely
NO food is allowed in T-103.
T-213
T-213 is a theater style video-conference classroom located in the School of Education on the upper camps. T-213 can accommodate twenty (20) individuals. The room has a projector, computer, microphones and a dvd player. T-213 can connect to the Albert A. Sheen Campus, the US mainland and other parts of the world. Requests for connection to the US mainland and other parts of the world should be submitted at least one week prior to the scheduled event.
Availability of T-213 is based on the academic class schedule.
Absolutely
NO food is allowed in T-213.
